global hiring

21 Thoughtful Welcome Messages for New Employees [Templates]

Want to make employees feel welcome on their first day of work, but can’t find the words? Use these templates for welcome messages for new employees.

Shannon Hodgen
Written by Shannon Hodgen
June 16, 2022
Contents
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For new hires, there’s a rush of emotion that comes after accepting an offer of employment. They’re excited about the new role, eager to get started, and more than likely—they’re a bit nervous.

By sending a personalized welcome message—or welcome letter—you can keep new employees’ spirits high and ease their first-day jitters. Use these tips and templates to create your own new employee welcome messages, and ensure employees feel comfortable and confident when they join your team.

Why are new employee welcome messages important?

A welcome message creates a positive first impression and can increase your employee engagement and retention. Employees who have a negative onboarding experience are twice as likely to look for new opportunities in the near future. Here are a few more benefits of new employee welcome messages:

Clear direction for remote employees

A warm welcome message acts as a virtual kick-off. It answers the new hire’s basic questions and gives them a map of their first few hours or days in their new job.

The first day at a remote company isn’t the same as starting a new job in an office. There’s no new commute to navigate, no building to tour, and no new colleagues to shake hands with. Clear guidance in the welcome message lets the new hire know they’re on the right path, alleviating some stress of starting any new job (remote or not).

Builds trust between employer and employee

When a new employee has a welcome email waiting for them in their inbox on their first day of work, it tells them your employee onboarding team (and company as a whole) was prepared for their arrival. Without this communication, your company can appear disorganized—or worse, the new employee may feel like you’ve forgotten about them.

Communicates your company culture and values

A welcome message is an easy way to communicate that you have a welcoming and inclusive company culture. You can make your message reflect your culture through the words you use, the topics you cover, and the tone of the message.

For example, if you have a more relaxed work environment, your welcome message should be more casual, including exclamation points, contractions, and some appropriate humor. If you have a formal work culture, your welcome message might read more professional and straightforward (while still sounding warm).

Makes employees feel valued and recognized

A personalized welcome message shows new employees you value them as an individual and that they aren’t just another cog in the machine. This is especially true for new hires joining large or hyper-growth companies. A nicely worded welcome message will ensure your new hires feel recognized and appreciated for who they are and the unique skills they bring to the table.

21 welcome message examples for new employees

Below, you’ll find templates for thoughtful welcome messages that vary in tone, focus, and length. Swap out the placeholder text for the employee’s name, the company name, and other personalized information to make these messages your own.

Casual employee welcome messages

1. Welcome to the [Company name] team! We can’t wait to get started. [Name] will be in touch soon to schedule your new hire orientation, coordinate your system access, and answer any questions you have.

In the meantime, if you’d like to learn more about [Company], take a read through [Documents]. Also, keep an eye out for email invitations to the platforms we use on a daily basis, and please fill in the information required as soon as you get them.

Please don’t hesitate to reach out to [Name] at [Email address] if you have any questions before your new hire orientation at [Time].

2. Welcome to the team, [Name]! Are you ready to make some magic? Before we get to the good stuff, we’ll lead you through your onboarding and training process. After that, you’ll have everything you need to hit the ground running as the new [Job title] on the [Team]!

Check out the documents attached to this email to get started.

3. Congrats, [Name]! It’s your first day at [Company]. We know first days can be intimidating, but here at [Company], we’re trying to change that. Below, you’ll find a welcome package that includes a digital Starbucks gift card so you can grab a coffee on us!

Once you’re caffeinated, come back to your workspace and take your time reviewing the documents attached to this email. If you have any questions, please reach out to [Contact].

4. Day one—let’s do this, [Name]! Can you believe it’s finally here? We here at [Company] are just as excited as you are! Your skills, creative insights, and experience will take [Company] a long way.

In the next hour or so, you’ll receive an email from [Name] to schedule your onboarding meeting and answer any questions you have. Please review [Documents] to learn more about [Company]’s policies, practices, and culture.

5. Hey there, [Name]! Or should I say, the latest and greatest new team member at [Company]! Welcome to the first day of an exciting new chapter as our [Job title]. We can’t wait to see all the fantastic things you’ll accomplish with us. But first, let’s get you settled in.

[Name] will be in touch soon to schedule your first onboarding session. Until then, you can review the documents attached to this email. Please don’t hesitate to email [Name] at [Email address] if you have any questions—we’re all here to help!

6. Congrats—it’s your first day at [Company]!
I’ll keep this short and sweet: Thanks for being you. We’re sure that with your unique talent and skills, you’re the right person to be our new [Job title]. You’ll do great things here, and we’re glad you’re officially part of the team. Cheers to this next chapter!

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Formal employee welcome messages

7. On behalf of the entire [Company] team, I wanted to extend a warm welcome on your first day. We are thrilled to have you as our new colleague and look forward to achieving new heights with you on board.

Our Onboarding Specialist, [Name], will contact you soon to schedule your first onboarding session. Until then, please read through [Documents] to gain a better understanding of [Company’s] history and position in the market.

8. Welcome to the team, [Name]. From the very beginning, we were impressed with your extensive experience and skills in [Industry] and knew you would be a fantastic addition to our [Department]. We know you will be a valuable asset to [Company] as we continue on this successful journey together, and send you our best wishes.

9. Many congratulations, [Name], on officially joining [Company] as our new [Job title]. With your skillset, we know you will be a fantastic asset to our team.

Please see the attached itinerary for today’s schedule. During this time, focus on reviewing company policies, dress code, employee handbook, and other critical information. If you have any questions, please contact [Name] at [Email address].

10. We are happy to welcome you to the team, [Name]. As our new [Job title], you will play a pivotal role in our team’s future success and growth. We are confident that your skillset will help you thrive in this endeavor.

We look forward to building a successful, long-lasting relationship with you and send you nothing but good wishes as you start your new career with us. Enclosed, you will find the necessary documents to begin your employee onboarding process. If you have questions, please contact [Name] at [Email address].

11. [Name]—welcome to the team. We are confident you will make a great addition to the [Department] here at [Company]. We have high aspirations here at [Company], but with your expertise, we are confident we can reach new heights. Please see the attached documents to get started.

Team-focused welcome messages

12. [Name]—you’re now officially part of the team! At [Company], we value our employees’ unique backgrounds and experiences and are excited to see what fresh new ideas you’ll bring.

We’re excited to have you as our new [Job title] and to get to know you better in the coming days. Come meet your new teammates today at [Time]—you should already see a meeting invite in your Google Calendar. Until then, you can read through the attached onboarding documents at your own pace.

13. Welcome to the team, [Name]! As you know, we pride ourselves on being a dynamic team with some of the industry’s top talent—and now, that includes you. We have big plans for the year ahead, and you’ll play an integral role in every step.

First on the list: Please check your email for an invitation to join our employee onboarding platform. There, you’ll find everything you need to get settled into your new role.

14. On behalf of the whole team here at [Company], welcome! You’re officially one of us. As you settle in, know that we are here to support you. The first few weeks at a new job can be a learning curve, but we’re in this together. We’ll see you at our first team meeting together at [Time]!

15. Happy first day at [Company], [Name]! Our entire team is buzzing with excitement that you’re finally here. As a values-driven team, finding someone with the right skills who shares our core values is a major win for all of us.

In this email, you’ll find some important documentation, including our company policies, employee handbook, and other information. We kindly ask you to review these documents over the next day to learn more about our company, culture, and best practices.

16. Congratulations, [Name]! You’ve just joined the best team in the world—in our opinion, at least. We’re small and tight-knit, so finding the right person for the [Job title] position was an important mission. Luckily, we found you!

We can’t wait to start working together. First up: Your meeting with [Name] at [Time]. You’ll see a meeting invitation in your inbox shortly. Have a great first day!

Welcome messages from a leader or manager

17. [Name]—I want to make sure you start your first day at [Company] off right by officially welcoming you to the team. I’ll see you at our first meeting at [Time], but if you have any questions before then, feel free to message me on Slack or email me at [Email address]. Settle in, and we’ll talk soon!

18. Welcome aboard, [Name]! You’ve made it to your first day at [Company], and I’m so glad you’re here. It was great getting to know you during the interview process. I know our journey working together is only going to get better from here.

We have great things ahead of us—but first, let’s rock day one! I’ll be in touch soon to kick everything off.

19. Sending a quick congratulations and warmest welcome on your first day at [Company]! I couldn’t be happier that today is finally here and that you’re officially on our team. With your expertise and insights, I just know our team has what it takes to skyrocket to the next level. Cheers to the great things we’ll accomplish together!

20. Welcome, [Name]! The whole team is thrilled to have you join us as our new [Job title] at [Company].

I wanted to share how much we value the skill and expertise you’re bringing to this new position. We dream big here at [Company], and we need the best on board—like you—to reach our goals. I look forward to achieving above and beyond with you on the team!

21. [Name], big congratulations are in order! You’ve made it through the interview process and are officially part of the [Company] team. Today is all about getting you settled and comfortable in your new role. Take some time to read through the attached documents, and I’ll be in touch soon to schedule your employee onboarding session.

Bonus: Long welcome message for a new employee

If you want to provide a new employee with detailed information about their new role before they get started, use a longer welcome message. Your message should include:

  • A personalized introduction
  • An overview of their first month
  • Key people they’ll be working with
  • Recurring meetings
  • Training to complete
  • Applications and systems to install
  • Expected work hours
  • Best practices for internal communication
  • Contact information for their team lead or onboarding lead

 

Here’s an example of what a longer welcome message could look like:

Hi [Name],

Welcome—officially—to the team!

We’re thrilled to have you join us on our sales team and know you’ll bring a lot of value to the role, especially with your experience in software sales.

This email has a few important sections for you to review as you settle into your new role, including company documents, who you’ll be working with, and what your first month will look like. So, let’s dive in!

Company documentation

Please review the following documents and policies:

  • Employee handbook
  • Sales playbook
  • Knowledge database

Your first month

Your first month will focus on training and knowledge building. You’ll be shadowing Dave and Mary starting next Monday. During this time, take as many notes as you need to. By the end of the month, we’ll have a mock sales call for you to demonstrate what you’ve learned. After that, we’ll start assigning you outbound calls in your market.

Who you’ll be working with

Here are a few key people you’ll work with in your role. You can book introduction calls with them directly via Google Calendar:

  • Carey Brown - Head of Sales
  • Dave Smith - Customer Success Manager
  • Ryan Singh - Sales Enablement Manager
  • Mary Johnson - Account Executive, SMB
  • Michelle Scott - Sales Development Representative

[Note: Include hyperlinks to key teammates' email addresses or LinkedIn pages so the new employee can get to know them.]

Recurring internal meetings

You’ll be invited to these meetings via Google Calendar. Please accept all as ongoing events:

  • Regional meeting: Tuesdays and Thursdays at 9 a.m. EST
  • 1:1 performance review: Wednesdays at 2 p.m. EST
  • Weekly all-hands meeting: Mondays at 10 a.m. EST

Training to complete

By the end of the month, you should have completed the training for the following systems:

  • Salesforce
  • HubSpot
  • Asana

Apps and programs

Install and register for the following apps and programs (you’ll find invites for each of them in your inbox already):

  • Slack (web and phone)
  • Salesforce (web and phone)
  • Asana (web)

Work hours

Our sales team is expected to be online from 9 a.m. to 5 p.m. EST Monday through Friday. These hours are flexible, depending on our customer needs and business needs.

Team communication

The majority of our internal communication is conducted through Slack. You’ll see an invite to our Slack workspace in your inbox already. Browse and join any open channels of your interest, as well as the following mandatory channels:

  • #general
  • #GlobalSales
  • #SalesLeads
  • #announcements

Next up is our Welcome Call at 11 a.m. Until then, take your time reading through this information and the additional emails I’ve sent. You don’t need to prepare anything for the call.

If you have any questions, please send me a message on Slack or email me at [Email address], and I’ll be happy to help!

Have a fantastic first morning, teammate!

How to make a new employee feel welcome with your message

Your welcome message should make the employee feel like it was written just for them—even if it was drafted from a template. Here are some tips for writing a new employee message that makes them feel welcome:

  • Use a friendly tone: Even if your organization is more formal, new employees want to hear from a colleague that sounds approachable and warm
  • Include a personalized introduction: Use their name throughout the welcome message and consider working in something interesting you learned about them during the interview process
  • Use forward-thinking language: Mention the great work you’ll do together and talk positively about the future to connote long-term commitment and dedication
  • Be detailed: If you’re sending an email, include a personalized and exciting subject line, since it’s the first thing they’ll see in their inbox. Or, handwrite the message if you’re mailing it to them in a physical welcome package

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Ensuring every new hire gets onboarded and welcomed properly isn’t easy for a growing company.

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